Does it ever seem like your meeting schedule is more important than your actual meetings? You scramble to get there because you know your team expects it of you. But what's the point? What are they really looking for? What are you really providing?
Two thirds of managers think that their meetings are "ineffective." So they try to do better – by holding another meeting. Worldwide, we now spend up to two days a week in meetings. It's frustrating for everyone involved.
Meetings Need a Method
There is a solution. Modern managers think of meetings as opportunities. They make sure that effective communication takes place and that everyone contributes. Each person leaves the meeting knowing exactly why they were there and what's expected of them next.
Don't worry – this doesn't happen because of the manager's personality or charisma. It happens because modern managers make sure that every meeting has a clear purpose. They are not slaves to the meeting schedule. They don't show up "just because." They're there for a reason, and they expect everyone else to be there for a reason, too.
The easiest way to make sure that everyone has a positive attitude and is ready to contribute is to have them prepare in advance. When an employee knows that they will deliver a status report about their goals or metrics to everyone else, the meeting takes on a whole new level of importance.
Giving each person a moment in the spotlight like that not only dramatically improves your meetings, it also opens the path to opportunity. Employees can give each other invaluable assistance. They can team up to collaborate. And management can get a clear understanding of who needs help and who is excelling.
Meetings like that are much shorter and much more intense. Everyone leaves with an understanding of what everyone else is doing, and how well it's going for them. That gives them a broader understanding of your organization, which puts them in a position to make even more useful contributions to your next meeting.
The cultural impact can be as great as the bottom-line impact. RESULTS founder and CEO, Ben Ridler, explains more: